Food Vendor Application Form

Thank you for showing an interest in being an Outdoor Vendor at Pumpkinfest.

Company Name(Required)

Contact Name(Required)

First Last

Address(Required)

Street Address Address Line 2 City Province Postal Code

Phone(Required)

Website

Email(Required)

Products to be sold(Required)

Complete description of products being sold (MANDATORY), selling items not listed could risk expulsion from festival):

Select your spot (area includes tents):(Required)

Up to 25’ Trailer: $508.50 ($450.00 + $58.50 HST)

Over 25’ Trailer: $565.00 ($500.00 + $65.00 HST)

Payment due upon acceptance to confirm spot.

HYDRO in addition to Trailer Fees. Includes ESA.(Required)

2-15 Amp (Split Circuit) $84.75 (75.00 + 9.75 HST)

1-30 Amp 110/220 $84.75 (75.00 + 9.75 HST)

1-50 Amp 110/220 $113.00 (100.00 +$13.00 HST)

Vendor to supply ALL cords and adapters

Acknowledgement(Required)

I have read and understand the information and rules below and agree to abide by them.

Payment can be made by etransfer to Pumpkinfest@pumpkinfest.com or by cheque to Waterford Lions Pumpkinfest.

Mail cheques to:
Waterford Lions Pumpkinfest, Attn: Renee Jarvis, PO Box 815, Waterford, ON, N0E 1Y0

Set up: Friday, 9 a.m. to 4 p.m. at Waterford Tricenturena, 32 Church Street East, Waterford, ON

Upon arrival contact: Alex (519-754-5803) or Adam (519-717-5014)

Operational hours: Friday, October 18, 2024, from 5:00 pm to 10:00 p.m
Saturday, October 19, 2024, from 10:00 a.m. to 10:00 p.m
Sunday, October 20, 2024, from 10:00 a.m. to 4:00 p.m.

Rules:

1. All Vendors must have liability insurance.

A. Additional insured on your policy must be in place as follows:

○ The Lions Club of Waterford, 53 Church St. West, Waterford, Ontario, N0E 1Y0.

B. Additional insured on your policy must be in place as follows:

○ The Corporation of Norfolk, 185 Robinson Street, Suite 100, Simcoe, Ontario, N3Y 5L6.

C. Certificate of Insurance providing proof of coverage for the event with a minimum $2 Million liability coverage.

D. A copy of the Vendor Certificate of Insurance to be sent to outdoorvendors@pumpkinfest.com and provided no less than 15 days prior to event.

2. Vendor must complete the Business License Application and all applicable forms and forward to clerks@norfolkcounty.ca along with a copy of their insurance coverage for the Event no less than 30 days prior to event.

3. Vendor must complete the Special Event Food Provider Application from the Haldimand Norfolk County Health Unit (HNHU) to be able to participate in Pumpkinfest. These forms must be submitted at least 60 days in advance of the event. Forms are available at HNHU specialevents@hnhu.org

4. Licensing fees and equipment inspections are Vendors responsibility.

5. Vendors are to supply all cords, connections, and adaptors. All cords, cord connectors (twist lock type) and cables to be approved type c/w rating before any electrical connection will be completed by a qualified electrician that represents the Pumpkinfest organization.

6. As an outdoor event, you are responsible to deal with all forms of weather, please be prepared. The festival does not have items on hand to assist with items like excess water or wind.

7. The organizers have the authority to close operations of the vendor on site if not abiding by rules.

8. No Refunds

If you have any questions or require more information, please contact Renee Jarvis at 226-567-1026.

WATERFORD PUMPKINFEST WILL NOT BE RESPONSIBLE FOR LOST, MISPLACED OR DAMAGED ITEMS